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Payment Policies & Deadlines

The Study Abroad Office is planning and recruiting for the 2021 faculty-led summer programs. With COVID-19 still being a concern, the University will follow the guidance of the State of Louisiana and the CDC regarding international travel. The health and safety of our students and faculty remains our top priority.

Payment Policies

  • After you have applied for your program on the UL Study Abroad Moodle page, you must make a deposit of $500 via ULINK. Instructions for doing so are included below, as well as in a PowerPoint with detailed instructions available on the Moodle page. 

o   Be advised that your place in the program will not be reserved until you have paid your $500 deposit.

o   If your application is submitted after December 15th, you will also be responsible for a $100 late fee.

o   After submitting the application and paying the $500 deposit, you will receive a phone call from the Study Abroad Office confirming the details of your application.

o   Costa Rica: Subsequent payments in the amount of ½ of your remaining balance will be due February 15th and March 1st.  The entire balance is due on March 1st.

o   England, France, and Italy: Subsequent payments in the amount of ⅓ of your remaining balance will be due February 15th, March 15th, and April 15th.  The entire balance is due by April 15th.

  • The Study Abroad Office will work with students on the payment of program costs if you are awaiting spring or summer loans.

o   Students waiting on spring or summer loans to pay program costs must be aware that eligibility verification will be required from the UL Financial Aid Office. Be sure to complete all paperwork and requirements according to their deadlines to ensure verification.

o   If you apply for a spring loan, you should be able to use the loan for spending money. However, if you apply for a summer loan, it is HIGHLY unlikely that you will be able to use the loan for spending money due to summer loan time frames.  

  •  Any outstanding debt from charges and/or damages will result in a hold being placed on your student account and/or disciplinary action from the Dean of Students Office.
  •  In the event of an unexpected change in currency exchange rates, and prior to May 1st, an exchange rate surcharge may be necessary. 
  • Study Abroad is a special program within the University of Louisiana at Lafayette; therefore tuition exemptions do not apply. Military benefits vary based on status. Please contact the Study Abroad Office for more information.


Making Study Abroad Payments

  • When viewing your Statement of Account on ULINK, you will see a deposit tab. This is where you will pay all of your Study Abroad deposits, including your initial $500 deposit and subsequent payments.
  • You have the option of paying via credit card or electronic check.

o   If you choose to pay with a credit card, you will be responsible for paying the 2.75% convenience fee. Be mindful of this amount before pressing submit. Once your payment is submitted, no refund will be granted for this fee.

o   If you choose to pay with an electronic check, you will simply need your account number and routing number for your checking account. There is no fee associated with this form of payment. However, if your electronic check is NSF, you must go to the Student Cashier Center to rectify it and you will be responsible for any additional charges.

For detailed instructions, please view the Payment PowerPoint. This PowerPoint is also accessible on our Moodle page. 


Refund Policy

This special program does not operate under the standard UL Lafayette refund policy. The initial deposit of $500 will not be refunded if a student withdraws after January 27th.

Withdrawal/ineligibility penalty costs are:

  • 14 weeks prior to departure-minimum loss of 25% of program cost
  • 12 weeks prior to departure-minimum loss of 50% of program cost
  • 10 weeks prior to departure-minimum loss of 75% of program cost
  • 8 weeks prior to departure- loss of 100% of program cost
  • No refunds for Costa Rica after March 1st

If a student withdraws, he or she will be responsible for airfare (if purchased through UL Lafayette) and other incidentals (meal plans, additional excursions, etc.) at 100%. These costs can fluctuate based on the time of withdrawal.