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Payment Policies & Deadlines

Payment Policies

  • After you have applied for your program on the UL Study Abroad website, you must make a deposit of $500 via ULINK. Instructions for doing so are included below, as well as in a PowerPoint with detailed instructions available on the Moodle page. 

o   Be advised that your place in the program will not be reserved until you have paid your $500 deposit.

o   After submitting the application and paying the $500 deposit, you will receive a phone call from the Study Abroad Office confirming the details of your application.

  • The initial deadline to apply is December 15th. A $100 late fee will be charged after December 15th. The final deadline to apply is January 25th. Applications received after January 25th will be considered on a case-by-case basis with the $100 late fee stated previously.
  • The $500 deposit is applied towards the cost of the program. Installment payments are due on February 15th, March 15th and April 15th with exception of Costa Rica. The two installments for Costa Rica are due on February 15th and March 1st.
  • The Study Abroad Office will work with students on the payment of program costs if you are awaiting spring or summer loans.

o   Students waiting on spring or summer loans to pay program costs must be aware that eligibility verification will be required from the UL Financial Aid Office. Be sure to complete all paperwork and requirements according to their deadlines to ensure verification.

o   If you apply for a spring loan, you should be able to use the loan for spending money. However, if you apply for a summer loan, it is HIGHLY unlikely that you will be able to use the loan for spending money due to summer loan time frames.  

  •  Any outstanding debt from charges and/or damages will result in a hold being placed on your student account and/or disciplinary action from the Dean of Students Office.
  •  In the event of an unexpected change in currency exchange rates, and prior to May 1st, an exchange rate surcharge may be necessary. 
  • Study Abroad is a special program within the University of Louisiana at Lafayette; therefore tuition exemptions do not apply. Military benefits vary based on status. Please contact the Study Abroad Office for more information.

Making Study Abroad Payments

  • For detailed instructions, please view the payment instructions powerpoint below which is also accessible on our Moodle page.
  • When viewing your Statement of Account on ULINK, you will see a deposit tab. This is where you will pay all of your Study Abroad deposits, including your initial $500 deposit and subsequent payments.
  • You have the option of paying via credit card or electronic check.

o   If you choose to pay with a credit card, you will be responsible for paying the 2.85% convenience fee. Be mindful of this amount before pressing submit. Once your payment is submitted, no refund will be granted for this fee.

o   If you choose to pay with an electronic check, you will simply need your account number and routing number for your checking account. There is no fee associated with this form of payment. However, if your electronic check is NSF, you must go to the Student Cashier Center to rectify it and you will be responsible for any additional charges.

Payment Instructions PowerPoint

Purchase of Trip Cancellation Insurance

The University continues to monitor the impacts of COVID-19 upon our Study Abroad Programs. The Division of Global Engagement/Study Abroad will do all that we can to make decisions that will keep you safe and protect your financial investment. Decisions about programs will be made in February and March depending on the location. Once participants are informed that their program is definitely going, they are responsible for the financial obligations as set forth in our refund policy below. Should a participant wish for additional protection, it is the participant’s responsibility to research trip cancellation/interruption insurance.    

Refund Policy

This special program does not operate under the standard UL Lafayette refund policy. The initial deposit of $500 will not be refunded if a student withdraws after January 25th.

Withdrawal/ineligibility penalty costs are:

  • 14 weeks prior to departure-minimum loss of 25% of program cost
  • 12 weeks prior to departure-minimum loss of 50% of program cost
  • 10 weeks prior to departure-minimum loss of 75% of program cost
  • 8 weeks prior to departure- loss of 100% of program cost
  • No refunds for Costa Rica after March 1st

If a student withdraws, he or she will be responsible for airfare (if purchased through UL Lafayette) and other incidentals (meal plans, additional excursions, etc.) at 100%. These costs can fluctuate based on the time of withdrawal.